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Volunteer Become a volunteer

The Hood & Portland To Coast Relays supports an inclusive race and volunteering environment where diverse perspectives are recognized, respected, and seen as a source of strength. We strive to create a welcoming environment for diverse ethnicity and national origins, gender and gender identity, sexuality, socio-economic class, age, religion, and disability factors for all volunteers and participants.

Volunteers who have a disability or other condition necessitating accommodation are encouraged to discuss their needs directly by contacting HTC/PTC Staff. We greatly appreciate your help!

To volunteer, you must be:

  • 18 years of age or older on race day
  • Able to lift 25 lbs (Contact Us if you have limitations on lifting).
  • Able to stand for 4-6 hours (Contact Us if you have limitations on standing).
  • Able to provide own transportation, carpool or mass transit to the volunteer location
  • Able to take and pass Online Volunteer Training

Leave at Home

  • Headphones/Earbuds

Children

Pets

Alcohol, Drugs, Tobacco, Firearm

A Subpar Attitude

Bring With You

Flashlight (with extra batteries)

Water, coffee, snacks

Layers of clothing

Job location/Driving Directions

Team # you’re representing

Become a Volunteer

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Types of volunteer jobs

  • Jobs can start as early at 1:30am on Friday, August 28 and last as late as 11:30pm on Saturday, August 29.
  • Please take note before selecting a shift

Types of Volunteer Positions

Shifts are 4-6 hours each.

VOLUNTEER: Working at the Exchange (various duties, i.e. calling out race numbers, parking race vans, garbage/recycling). Last shift will also assist in clean-up of exchange area.

LEG MONITOR: Reports to Exchange and then is given directions to drive (with one other monitor) to a specific turn on course. Directs participants (and point van traffic) at a specific turn. Good for volunteers that need to stay in one place or sit (bring a folding chair)! You will report to the assigned exchange and then may be given instructions to drive to a specific turn on the course.

START AREAS: Assist with team check-in, equipment check-in and/or set-up.

HTC Start (Timberline Lodge, Mt. Hood).

PTC Start location is the Eastbank Festival Plaza, adjacent to the Hawthorne Bridge! (Nearest address is: 20 SE Madison St, Portland, OR 97214)

FINISH AREA: Work on the beach at Seaside. Assist with tasks such as check-in, information, table/chair set up, Trash and Recycling Management

Please visit our Course Maps page before making a selection.

Volunteer Training (all online)

After your Team Captain invites you to volunteer, you will receive an email invitation to sign-up.

1) Open the email and click the web link to gain access to the Volunteer Training/Registration site

2) Enter a valid email address and create a password you’ll remember

3) Watch Volunteer Training Video Modules 1-4. Pass each of the training multiple choice segments with 75% or better. If you don’t pass each module, you may come back, re-watch each video module and re-take the module quiz you didn’t pass until you do.

4) Only after passing Volunteer Training Modules 1-4 can you select a job:

  • Jobs are organized by Date, Time, Location, and Job Type
  • JOBS ARE FIRST COME, FIRST SERVE

Training video

click the image below to watch the video

Volunteer Training Video

Leave at Home

  • Headphones/Earbuds

Children

Pets

Alcohol, Drugs, Tobacco, Firearm

A Subpar Attitude

Bring With You!

Flashlight (with extra batteries)

Water, coffee, snacks

Layers of clothing

Job location/Driving Directions

Team # you’re representing

click the image below to watch the video

Volunteer Training Video

Volunteer Shirts

Race day volunteer shirts are provided. All volunteer shirt sizes submitted are based on volunteer shirt size ratios from previous year sizing needs, (due to early manufacturer’s deadline). Volunteer shirts will be provided to each volunteer at their job location, however personal size requests ARE NOT guaranteed.

How to Become a Volunteer

All teams with at least 1 person residing within 100 miles of Portland, OR are required to provide 3 volunteers. A team captain may reach out to you and ask if you are willing to volunteer for the race. They will then send you an electronic invitation to pick your job.

If you are not associated with a team and would like to volunteer, please check out our matching forum located at http://htcteammatching.createaforum.com/volunteers/

Team captains can post on the matching forum if they are in search of volunteers to meet their requirement, and potential volunteers can reply back and begin the registration process.

Thank you for volunteering!

Team Captain Information

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General Information

  • Team captains will invite volunteers from the online the Team / Volunteer Clubhouse starting  Wednesday, JULY 8th, 2020 at 10:00AM (Pacific Time). Volunteers will be able to start their training and select a job beginning THURSDAY, JULY 9th at 8:00am from the invite email they receive.
  • All Volunteers must be signed up and have passed the online training Q&A by AUGUST  5th (11:59pm Pacific Time).  Teams who do not fulfill this requirement will have their team bags withheld and will not participate.
  • We highly recommend using Google Chrome and not attempting to register via smart phone (please use laptop/PC, NOT an iPad).

Instructions for team captains and volunteers

Teams with one or more local members must provide three (3) race volunteers. A “Local” team is defined as any team with one or more team member(s) living within a 100 mile radius of Portland. If just one member of the team resides within this radius, the team is considered local and must provide volunteers. Not sure if you qualify as a local team? Check your Zip Code.

Team Captains: How to invite a volunteer

  • Team Captain can log in at http://register.hoodtocoast.com/ to access the Team Clubhouse. Once logged in, go to ‘My Team’ tab and click ‘Volunteers’ tab, then click ‘Invite Volunteers’ and proceed (opens July 8th, 2020).
  • The Captain must enter the volunteer’s name and email address.
  • Email invitations will then be electronically generated to each volunteer. Have the volunteer check their email for the invitation. They will go to their email invitation,  sign up, go through training and pick their job!

Teams with Exchange Leaders – continue to read ‘Exchange Leader’ paragraph below.

Volunteer substitution

If a volunteer cannot fulfill their assignment, it is up to the Team Captain/Team to recruit a substitute. It is the Team Captain’s responsibility to inform the new volunteer to take and pass online Volunteer Training (Contact Us) so they comply and the team is able to participate.

If the volunteer substitution is after August 5th, 2020, the previous volunteer must have passed online training, at which time they must give the volunteer assignment info and duties to the new volunteer. The substitute may then sign-in, representing the team on race day as long as they have the team number and show up at the correct time and place assigned. Failure of a volunteer to report to their assigned duty WILL result in team disqualification. No excuse will be accepted.

Looking to find a volunteer or group to carpool with? Post on the Forum of our Facebook page!

Exchange Leaders (specialty job)

Exchange Leader Training (NOT FOR REGULAR VOLUNTEERS)

DATE: Saturday, August 8th

TIME: 1:00 – 2:00

LOCATION: Tualatin Community Park

PARKING: Please try to utilize the MAX or carpool.

Ham Radio Operators

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Ham Radio Volunteer Sign-Up

Do not qualify as replacements to fulfill local team’s three volunteer requirement. For anyone interested in volunteering as a Ham radio operator, please go to http://ham.hoodtocoast.com/sign-up

A SPECIAL THANKS TO

OUR SPONSORS

Have you seen our new event series?

Join the HTC Movement and participate in a virtual race! Run or walk a 5k or 10k.